If you operate a fleet of business vehicles or you have sales executives and other staff members who spend lots of time on the road or use a company vehicle, you might be looking at ways to make the purchasing of fuel a lot easier. In the past employees would need to pay for the fuel themselves and then claim the money back as an expense. This often means that the employee is out of pocket until the claim can be settled and also makes for a lot more admin work for the business. Luckily there is a better way to do this.

Fuel cards are a way in which your employees can fill their work vehicles up with fuel quickly and easily without having to pay for it themselves. They are cards that are used much in the same way as a debit or credit card would be, but only for fuel and the bill is handled directly by the business. This means your employees can then be quickly back on their way. You can find some great Fuel Card options from companies like Fuel Card Services.

In some cases you can have your employees give their mileage over to the cashier at the same time as making the payment through the fuel card and this can be registered with the business. Another benefit is that the invoices and receipts can be entered quickly into the company bookkeeping system and will be HMRC compliant. It also allows businesses to keep a closer eye on the fuel that employees are using and how often they need to fill up their vehicles.